Privacy Policy – Wee Studio Records Ltd

Last updated: May 2026

Wee Studio Records Ltd (“Wee Studio”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, and protect your information when you interact with us through our studio services, website, mailing lists, surveys, bookings, and communications.

1. Who We Are

Wee Studio Records Ltd
Wee Studio, South Dell, Ness, Isle Of Lewis, United Kingdom, HS2 0SP
Email: keith@weestudio.co.uk

Wee Studio Records Ltd is the data controller responsible for your personal data.

2. Information We Collect

We may collect and process the following information:

Client & Business Information

• Name

• Business or artist name

• Billing address

• Email address

• Telephone number

• VAT number (where applicable)

• Payment and invoicing information

Mailing List Information

If you sign up to our mailing list, we may collect:

• Name

• Email address

• Music interests or preferences (if voluntarily provided)

Survey & Questionnaire Information

Where you complete surveys, questionnaires, or funding-related forms, we may collect:

• Name

• Email address

• Location

• Musical interests or participation details

• Optional demographic information voluntarily provided by you

Some surveys may be used for reporting to funding bodies such as Creative Scotland or other project partners.

Website & Technical Information

When visiting our website, we may collect:

• IP address

• Browser type

• Device information

• Website usage analytics

• Cookies and tracking information

Communications

If you contact us by email, social media, phone, or contact forms, we may keep records of those communications.

3. How We Use Your Information

We use personal information to:

• Deliver recording, production, filming, rehearsal, or music services

• Process invoices and payments

• Communicate about bookings and projects

• Send newsletters, updates, and marketing communications

• Improve our services

• Analyse survey responses and community engagement

• Meet legal, tax, and accounting obligations

• Support funding applications and project reporting

We will only send marketing emails where:

• You have given consent, or

• We have a legitimate business interest and you can opt out at any time.

4. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Contract

Where processing is necessary to deliver agreed services.

Legal Obligation

For accounting, taxation, and financial record keeping.

Legitimate Interests

To operate and improve our business and communicate with clients.

Consent

For mailing lists, marketing emails, and optional survey participation.

You may withdraw consent at any time.

5. Mailing Lists & Marketing

We may send occasional emails about:

• Studio availability

• New releases

• Events

• Workshops

• Artist opportunities

• Promotions and services

You can unsubscribe at any time using the unsubscribe link in emails or by contacting us directly.

We do not sell or share mailing list data with third parties for marketing purposes.

6. Data Storage & Security

We take reasonable technical and organisational measures to protect your data, including:

• Password-protected systems

• Secure cloud storage

• Restricted access to business information

• Secure invoicing and accounting software

However, no system can be guaranteed 100% secure.

7. Data Sharing

We may share limited information with trusted third-party services where necessary, including:

• Accounting software providers

• Payment processors

• Email marketing platforms

• Website hosting providers

• Funding bodies where required for reporting

We only share information necessary for those purposes.

8. How Long We Keep Data

We retain personal data only as long as necessary.

Typical retention periods include:

• Financial and invoicing records: up to 6 years

• Mailing list information: until unsubscribed or removed

• Survey responses: as required for project administration and reporting

• General enquiries: typically up to 24 months

9. Your Rights

Under UK GDPR, you have rights including:

• Access to your personal data

• Correction of inaccurate data

• Erasure of your data

• Restriction of processing

• Objection to processing

• Data portability

• Withdrawal of consent

To exercise these rights, contact:
info@weestudiorecords.com

10. Cookies

Our website may use cookies and analytics tools to improve user experience and understand website traffic.

You can control cookies through your browser settings.

11. Third-Party Links

Our website or communications may contain links to third-party websites. We are not responsible for their privacy practices.

12. Changes to This Policy

We may update this Privacy Policy occasionally. The latest version will always be available on our website.

13. Contact

If you have any questions about this Privacy Policy or your data, contact:

Wee Studio Records Ltd
Wee Studio, South Dell, Ness, Isle Of Lewis, United Kingdom, HS2 0SP
Email: keith@weestudio.co.uk

If you are unhappy with how your data has been handled, you may contact the UK Information Commissioner’s Office (ICO):

ICO Website